Rental – Deer Harbor Community Club

Rent our historic building

The State Historic Deer Harbor Community Club (DHCC) building is available for rent under the rules we follow as a 501(c)(3) nonprofit organization. Our rental fees go toward DHCC operating and maintenance expenses. Rental fees include the use of the meeting room, heaters, chairs, tables, projector, projection screen, restroom, water, lights, parking lot, and minimal use of the non-commercial kitchen.

Click on an image in the gallery below for a larger view:

Booking Process

  1. Check our Events Calendar for rental availability.
  2. Approval of your reservation is required before the final booking. To request a reservation or if you have any questions, contact our Rental Manager via email at rental@dhcc.us or call and leave a message at 360-376-3028.
  3. Rental and deposit fees must be paid before obtaining access. Include this completed Rental Agreement Form with your payment.
  4. See our Frequently Asked Questions (FAQ) for more details.

Rental Rates

Event Type Daily Rental Schoolhouse & Parking Lot Refundable Deposit
Member: Community Benefit - Board Approved email: rental@dhcc.us
Member: Private, Non-Profit, or Government $200 $200 $100
Non-Member: Private or For-Profit $400 $400 $200
Dated 3/2/2025

Rental Guidelines

  • Where Schoolhouse or parking lot use benefits Deer Harbor community as a whole, rental fees and deposits may be reduced by agreement of the Board.
  • Charitable donations in gratitude to sustain DHCC will be appreciated.
  • Restrictions such as hours, dates, and volume of vehicles, in parking lot etc. may be required.
  • Event insurance such as DHCC being a named additional insured is required for all rentals, both parking lot and Schoolhouse with or without alcohol consumption.
  • When alcohol is server or consumed necessary Washington State WSLCB permits are required.
  • Member rates are reduced as a benefit of long-term membership greater than one year.
  • Hall and parking lot may only be occupied from 6 a.m. until midnight. Overnight from midnight to 6 a.m. hall and parking lot are to be unoccupied. Overnight events will be charged for a second day with agreement of the Board.
  • The Schoolhouse and parking lot must be left in clean, undamaged condition to be eligible for a refund of security deposits. (The new rental agreement form has the detail on this)
  • DHCC Board reserves the right to refuse rental for any legal reason.

NOTE: Rental Rates are subject to change without notice.

Use Restrictions

DHCC's maximum capacity is 85 people.

If alcohol is to be served or consumed, the renter must obtain:

  1. Host Liquor Liability Insurance Policy. Contact your own insurance company or go to TheEventHelper.com, which provides one-day event insurance, usually for under $100; and
  2. Banquet Permit issued by the State of Washington. Permits are available online for $10 at Online Banquet Permit.

We will not provide access to the building until we have a copy of both Insurance Policy and the Banquet Permit.

  • No candles or devices with open flames may be used due to fire hazard.
  • Do not leave any leftover food from the event.
  • Remove ALL trash from the building immediately after the event concludes.
  • After the event, you must put all the tables and chairs away, sweep the floor, clean all surfaces, lock the building, and in general leave the building as you found it, including turning off all lights and adjusting the thermostat.
  • The DHCC board of directors reserves the right to deny the use of DHCC to any individual or organization.
  • The DHCC is a NON-SMOKING facility.

COVID-19: Event sponsors are allowed to set their own rules around social distancing, masks, and vaccination proof, provided they comply with all state and county regulations.

Frequently Asked Questions

RENTAL DETAILS

KITCHEN FACILITIES

Yes, we have two large 50-cup coffee urns — one marked for hot water, one for coffee. We also have two half-gallon pumper pots and a 12-cup Mr. Coffee maker.

No. In addition, we only have a 5-gallon hot water heater.

Yes, but it’s an odd collection. We have no glassware. Most renters who serve meals opt for a caterer like the Deer Harbor Inn or The Orcas Village Store who provide everything.

Yes. Our kitchen is basically a home-style kitchen with a standard kitchen refrigerator/freezer, stove, and microwave.

MISCELLANEOUS

We have one bathroom with a toilet and sink. For larger groups or events that last several hours, we recommend renting a port-a-potty from Abood Septic, 376-7660.

No. We have neighbors who would be disturbed by amplified music.

Yes. The piano is tuned regularly and is available for musicians to use. Please do not place food or drink on the piano, and replace the cover before you leave.

Rental Agreement Form

Rental Request or Questions?
Contact our Rental Manager:

Email: rental@dhcc.us